Privacy and Cookie policy


In compliance with the General Data Protection Regulations (GDPR) and any subsequent UK legislation covering data protection (“Data Protection Legislation”), the following information relates to the processing by us of your personal data. Please note that in this privacy notice, “we”, “our” or “us” refers to the HR in Hospitality Association.

We are committed to complying with the provisions of the Data Protection Legislation and ensuring that the personal data we hold is processed fairly and lawfully. This Privacy Notice has therefore been prepared to tell you about the way we collect information from you and what we do with that information. This Privacy Notice explains the legal basis for this and the rights you have over the way your information is used. If any part of this statement changes, we will tell you via our website at

For the purposes of the Data Protection Legislation, we are the data controller and we will process any personal information we collect about you in accordance with the Data Protection Legislation.

If you have any questions about this statement or your personal information that we may collect from you, please contact us at

Who we are?

HR in Hospitality is an Association that provides a forum for Human Resources professionals and other interested parties within the hospitality industry. Originally formed as HCPTA in May 1975 out of an amalgamation between the Hotel and Catering Personnel Managers Association which was founded in 1968 and The Hotel & Catering training Association founded in 1966. The Association was renamed HR in Hospitality in March 2009. We are a not-for-profit association made up of members and volunteers. Our data is controlled by our administrator who can be contacted at

What information do we collect?

We collect the following information from our members when they join the Association or when they sign up for an event, typically this includes; Your name, job title, contact email and the organisation you work for.

  • We collect the data via our website when you register to join or sign up to attend an event.
  • Occasionally, we may collect your data when you contact us directly via email to our administrator.
  • We do not collect data through third parties.
  • All financial information is processed via invoicing and we do not retain your personal financial details.
  • We do not collect any other personal or sensitive data on our members.

How do we use personal information?

  • To contact you about upcoming events that we hold each month.
  • To contact you to provide you with any information you have requested.
  • To carry out any member surveys you may wish to take part in.
  • To share information that may be of interest to you relevant to the Association.

What legal basis do we have for processing your personal data?

The use of your information for the purposes set out above is lawful because one or more of the following applies:

Where you have provided information to us for the purposes of requesting information or attending an event, we will proceed on the basis that you have given consent to us using the information for that purpose, based on the way that you provided the information to us. You may withdraw consent at any time by emailing us at This will not affect the lawfulness of processing of your information prior to your withdrawal of consent being received and actioned.

  • Where the purpose of our processing is the provision of information or services to you, we may also rely on the fact that it is necessary for your legitimate interests that we provide the information or service requested, and given that you have made the request, would presume that there is no prejudice to you in our fulfilling your request.
  • It is necessary for us to hold and use your information so that we can carry out our obligations under a membership contract entered into with you or to take steps you ask us to prior to entering into a membership contract.

Where we rely on your consent to contact you for marketing upcoming events purposes, we will treat your consent as lasting only for as long as it is reasonable to do so. We may periodically ask you to renew your consent. If you ask us to stop contacting you with event communication, we will keep a record of your contact details and limited information needed to ensure we comply with your request.

When do we share personal data?

All data collected is for the sole purpose of providing the services or further information for which it was collected. We do not share your data outside of the Association other than attendees lists for events registration purposes.

How do we secure personal data?

We take the security of our website and the information you provide very seriously. We use all appropriate technical measures and security procedures and tools in accordance to protect your personal information. Please keep in mind that risk can never be eliminated but can be significantly mitigated and reduced. All measures which we have taken significantly reduce the risk. HR in Hospitality shall not be held liable by any Third Party, in any event of unauthorised access, use and/or disclosure of information provided that such is not due to Gross Negligence, willful misconduct, fraud or bad faith by our Association.

How long do we keep your personal data for?

We will only hold your personal information for as long as it is necessary for the relevant event activity and during your membership. Files will be deleted once you are no longer a member.

Your rights in relation to personal data

You have the right to request details of the processing activities that we carry out with your personal information through making a Subject Access Request. You also have the following rights:

  • the right to request rectification of information that is inaccurate or out of date;
  • the right to erasure of your information (known as the “right to be forgotten”);
  • the right to restrict the way in which we are dealing with and using your information; and
  • the right to request that your information be provided to you in a format that is secure and suitable for re-use (known as the “right to portability”);

If you wish to complain?

If you have questions or concerns about our privacy practices, your personal information, or if you wish to file a complaint then you can contact the Information Commissioners Office via their website.

Linking to other websites / third party content

We do have links to some of our partners and sponsors external sites and resources from our website, however, we do not take any responsibility for the content (or information contained within) any linked website.

If we make any changes to this Privacy Notice these changes will be detailed on the HR in Hospitality website page to ensure that you are fully aware of what information is collected, how it is used and under what circumstances it will be disclosed. If we make any significant changes we will advertise this on the website or contact you directly with the information.